In the event I leave employment with this agency, I authorize the overpayment balance to be deducted from my final payroll payment or terminal leave cashout. *Overpayments occurring in the current calendar year: The overpayment amount presented represents net pay plus any deductions that cannot be collected by the agency. However employers should provide notice to the employees and seek agreement in advance of any deductions. Overpayment, as used in RCW 49.48.210, means a payment of wages for a pay period that is greater than the amount earned for a pay period.. Net overpayment, for the purposes of this section, means the amount of overpayment made to an employee, less the employee share of Social Security and Medicare payroll taxes.. [Invoice no.]. Accordingly, Lovetts sent a letter before action requesting the return of the salary overpayment. [Name, Company Name & Address here] [Date] Dear [name], During our last audit, we found that we have made a wrong payment to your firm through check no. 6 &P 1�h:pV6� °Ğ/ °à=!° "° #�8$�Ğ%° °Ğ°Ğ�Ğ † œ @ @ñÿ @ N o r m a l CJ _HaJ mH sH tH. Refund Request Letter (Template & Samples) A refund request letter or refund demand letter is written by the purchaser of a product or service when he or she would like to return the product or cancel a service due to some fault and have the purchase price refunded. Overpayments occurring in prior calendar year(s): Overpayment amounts from prior calendar year(s) include net pay plus withholding. March 21, 2017. here] . > L V o u ½ ¿ À å ö Å Æ Ç 8 : ; N Y Œ � � ¯ ° ùòùòîéîŞîÙîÙÓÊÄÊĽ®½Ä�”Ä�Ä�Ä�ÄîÙîÙî…î…îÙî…î{ hV6� Template for requesting refund of overpayment? From : The Sender's Name, Door Number and Street's Name, Area Name, City. an overpayment). Individual Income Tax Return, or, if the employee has previously filed Form 1040 for the year, on Form 1040X, Amended U.S. Taking money out of an employee's pay before it is paid to them is called a deduction. Dear Mr/Ms Surname This letter is to advise you that you have been overpaid salary for the period from ________to _________due to (reason for overpayment). We ask that you please repay $_______ within 30 days of receipt this letter so that we can clear our records of your overpayment and report correct information to the Internal Revenue Service and other agencies. Letter asking an ex-employee to pay back an overpayment discovered after the individual left the organisation. When to use this model recovery of overpayment letter. may also be deducted up to the remaining unpaid debt balance. hĞ° CJ hĞ° 5�hV6� hĞ° B*ph hĞ° >*hĞ° h}é 5�\� hĞ° 5�\�0 % ; ] ^ µ ¶ 7 8 g h i } ~  € � ‚ ? Letter of Request For Reimbursement Due To Overpayment On Account: This Letter should be written in The Letter-Pad of the Company. As a result, Lovetts promptly filed a claim for the amount of the overpayment plus legal costs and interests. Where the overpayment is significant, spreading the recovery over a period of time will help to avoid disputes. Advertisements. This payment was for the settlement of the invoice no. All contents remain copyrighted and reserved. Furthermore, since the amount of the overpayment is less than or equal to $1,000, the amount of $ is being deducted and will continue to be deducted until the total overpayment is recovered in full. Date: Wed, 12/29/2010 05:55. Provide the employee with a set timeframe in which to contact you and request alternative arrangements, after which the initial reclamation method will be put in place, which usually means reclaiming the payment all at once from the employees next pay. The overpayment was a matter of collusion between the employee and the employer and the employee does not give back the overpayment In all of these circumstances, you are still required to list the overpayment amount with employment income for that year. paid <$amount>, while upon further calculation I should have only paid <$amount>. Writing well, just like speaking well is a valuable communication skill especially when it comes to business matters. Deductions from wages to correct an overpayment can be made in one lump sum or in a series of instalments. h=b CJ hĞ° B*CJ phÿ h=:¶ hĞ° 5�B*CJ \�ph hV6� hĞ° 5�B*CJ ph hĞ° 5�CJ ì Postal Code : XXXXXXX Phone Number : 0000 - 123456789 E-mail ID : sendersname@companywebsite.com Date : Reference : TO : Addressee's Name, Designation, require an employee to pay money (eg. „È7$ 8$ H$ ^„È There is often a time limit for refunds such as 30 or 90 days. If you have questions about this matter or the overpayment amount, please call John Doe, Payroll Administrator, at 410-123-45678. Overpayment Collection Process Payroll Services uses a series of three letters to employees in order to collect an overpayment. Overpayment Notification Sample Letter. Author: Stephen Simpson. The preferred method of repaying a salary overpayment is through future salary reductions. Wage Overpayment Notice” and return it within fifteen (15) calendar days from the receipt of this letter. Administrator, at 410-123-4567. Format of Refund Request Letter. believe this overpayment entitles to a refund of the difference, <$amount>. hĞ° CJ hĞ° 5�h=:¶ h³!Ì h{B» hĞ° z | }  € ‚ ƒ … † ‡ ˆ ı ı ı ı ı ı ı ı ı ı Sample – Refund Demand Letter. To make repayment arrangements, please contact ____________________ within XX days of the Date of Notice. Use this model letter to ask an ex-employee to pay back an accidental overpayment discovered after they left your organisation. Interest of 1% a month may be charged on the unpaid balance. The refund letter sample above is simple, but includes the four essential elements of an effective refund request. Memorandum. í hĞ° CJ j ÿğhĞ° CJ As an active University employee, you may choose to repay this amount through salary reductions over no more than six months. To: From: Date: Subject: Notification of Overpayment of Wages This memorandum serves as notification of an overpayment of wages that you received and the subsequent repayment that is your responsibility. I’ve used this email script to request refunds from a variety of businesses. ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. „ø7$ 8$ H$ ^„ø Æ ü Æ h „h„˜ş^„h`„˜ş ° Ø â ç ù ç è é ı ; Ü ß á ä 6 ¯ á w y z { } ~ € � ƒ „ ‡ ˆ üøôøôüğüëüåØÈØåüÁüÁü¹ü±­±­±­±­ü hŒG? Individual Income Tax Return. ê If you do not file a grievance or dispute the overpayment within XX calendar days, the agency may recoup the overpayment through payroll deductions. Sample 1 - Refund Request Letter Willard Smith 3806 Jisco West Rd Jackson, Ohio 45640 DATE Worldwide Pan Company 7800 Sana Monica Lane Beverly Hills, CA 90210 Subject: Defective Pans Refund To Whom It May Concern: I bought a pot and pan set with a lifetime warranty from your company at our local department store. AUTHORIZATION FOR PAYROLL DEDUCTION: I agree with the Statement of Facts section above and agree to repay the agency with cash or personal check or authorize deduction of the amount as shown below from my payroll payment(s) in order to satisfy my overpayment. The longer they wait to make the request, the less chance they have of success. g (adsbygoogle=window.adsbygoogle||[]).push({}); google_ad_client="pub-4758405161361276";google_ad_slot="7865451224";google_ad_width=120;google_ad_height=90; Letter Asking A Donation Letter Asking A Favor Letter Asking for More Details Letter Asking for Donations Letter Denying of Dealership Letter for Change of Address Letter for Distributorship Letter for Employment Letter for Hotel Reservation Letter for Letter of Credit Letter for Line of Credit Letter for Product Launch Letter for Promotion Letter for Retirement Congrats Letter for Scholarship Letter for Settlement of Bill Letter for Tender Letter for Testimonial Letter of Agreement Letter of Assurance Letter of Credit Letter of Enquiry Letter of Order Letter of Persuasion Letter of Sympathy Letter Offering Discount Letter Related to Advertisement Letter Related to Despatch Letter Related to Training Letter to A Foreign Buyer Letter to Pen-Friend Letter to Police Letter with Order Letter with Quotation Letter Writing Letters about Company Shares Letters by Clubs and Societies Letters by Landlords & Tenants Letters for Appointment of Dealers Letters for Business Relations Letters for Buying and Selling Letters for Credit & Collection Letters for Foreign Travel Letters for Lease & Tenancy Letters for Loan & Borrowing Letters for Transfer & Assignment Letters for Insurance Letters Noting Discrepancy Letters of Condolence & Sorrow Letters of Regret Letters Regarding Maintenance Letters Regarding Payment Letters Related to Employees Letters to Local Corporation Letters to Postal Authorities Letters to The Editor Letters Used in Real Estate Letters With Postal Department Letters With Railways Authorities google_ad_client="pub-4758405161361276";google_ad_slot="7865451224";google_ad_width=120;google_ad_height=90; About This Site : About Us Contact Us Link Partners Privacy Policy. ¦ To maintain good business relationships, a letter requesting a refund outlines the reason the dissatisfaction to enable the relevant company to rectify the problem and improve. The new model letters include a letter asking an ex-employee to pay back an overpayment discovered after the individual left the organisation. For the tax year , have discovered that overpaid income tax. [no. How to Handle Employee Overpayment page 2 If the issue has not been addressed by the employee by that time, a payroll employee will need to personally contact the employee either on the phone or in person in order to get a direct response related to the payment … Letter for requesting a refund is essential to formally notify the service or goods provider that what you purchased did not meet your specifications or expectations. Please complete the form and return it to: Except for withholding tax, all other statements given above apply. An employer can only deduct money if: ( Please deduct the full amount of the overpayment from my next payroll payment. of the overpayment from my next payroll payment. Subject : (mention the refund of the particular product) Dear Sir/Ma’am/ (the person who may be responsible for processing the refund), This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). Apology for Incorrect Payment Overpayment –. Most of the time this isn't allowed - for example, 'cashback' schemes. Dear Mark Hoffer, This letter serves as a formal request for a refund of $99.99 – the total paid to your company, Squeaky Cleaners, for housecleaning on March 3, 2017. List the specific amount as well as the dates of the paychecks that included an overpayment. Attached is a salary reduction repayment form. Payments I receive for any overtime, standby, callback, retroactive pay, etc. Home : 415-555-0000 Cell: 415-555-0000. email@example.com Letters requesting a refund should be sent as soon as the consumer realizes there is a defect or that they can’t take advantage of a service. To, The Authority. The former employee failed to engage with Lovetts and did not respond to the Letter Before Action. The payroll deduction to repay the overpayment shall happen over the period prescribed in the collective bargaining agreement. Since employees may not be aware that a refund will not include overpaid Additional Medicare Tax, any employer request for Business letters tend to be more formal and are often sent to people we don’t know. The total amount due was $ [invoice amount], and the check amount was $ [amount], we overpaid you $ … I agree to make my first payment of $_________or pay in full on or before ___________. Set a date and time at which you want to meet to discuss the options available to the employee to return the amount he or she was overpaid. New model letters have been added to support the XpertHR Liveflo workflows on dealing with an accidental overpayment of wages. ( Please deduct $__________ (Note: This option and deduction amount must be consistent with the provisions of the collective bargaining agreement) from my payroll for the next and subsequent pay periods until the overpayment is fully repaid. Letter - REQUEST RETURN OF DUPLICATE PAYMENT. Dreamweaver. Copies of the following items „ğ7$ 8$ H$ ^„ğ 7$ 8$ H$ gdV6� $a$ gd}é z ‡ ıı Ä Å 9 : ‹ Œ ç é ; 7 8 ¬ ­ á â y z ı ó ı í ı ó ó æ ä ä ä Ú Ğ Î Ğ É Ã Ú ¹ ¹ ı The refund request letter can be used anytime you purchase a product or service, and it was very unsatisfactory. In this example, Nora Norepay was sent a series of three letters in an attempt to collect the overpayment. Note that the process on the Columbia campus differs from the overall UM System process. Sample Overpaid Taxes Letter. Posts: 10 Credits: 0. If I fail to make this payment by the date specified, I authorize payment via payroll deduction in the amount of $__________ (as prearranged with the payroll supervisor) per pay period until the overpayment is fully repaid. Taking money out of an employee's pay. Write a brief letter in business format stating that according to your records, the employee was overpaid. Employees that pay promptly may receive only the first letter. This means that the following deductions, as applicable, have been reflected: withholding tax, OASI and Medicare taxes, retirement, health insurance, and voluntary miscellaneous deductions. 123 Main Street, San Francisco, CA 94122. hĞ° CJ hĞ° 5�CJ \� Involuntary wage deduction means a wage deduction the agency imposes … If your employee does not repay you, include the salary overpayment and the deductions withheld on the overpayment on the employee's T4 slip.No other action is required. Welcome, you've arrived at an RP Emery & Associates Free Legal Document Page. ( Please accept cash/personal check for the overpayment. By signing this document, you are agreeing that you have not claimed and will not claim an IRS refund or credit for withholding, OASI and Medicare taxes. If you are a bargaining unit employee and your collective bargaining agreement contains a provision on salary overpayment, you will need to … Even if your employee repays you in the same year or a different year, you still have to include the salary overpayment and the deduction withheld on the employee's T4 slip. You have until _____________ (XX calendar days from date of this Notice) to file a grievance. Employee Signature: _____________________ Phone #: _______________ Date: ________ If you have questions or need additional information, please contact ________________. @ ¿ À Ä ı ø ó ñ ë ñ é é é é é é é é é é é é é é Ü Ü Ü Ú é „ „ dğ ]„ ^„ ÆàÀ! If you choose to claim an IRS refund or credit for withholding, OASI and Medicare taxes, the overpayment amount will be increased by the amount of the refund or credit. Is there a letter template out there to request a PDL company refund you the amount you overpaid and provide a paid in full letter? 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New model letters on accidental overpayment of wages. % 1 9 : ; ‚ Š ´ µ i € ‚ • ± à J UhĞ° B*ph ÿ hĞ° 5�\� hV6� hĞ° 5�B*CJ \�ph hV6� hĞ° B*CJ ph this letter, you have waived the right to a hearing and the amount of overpayment shall be deemed as established at $ . As you are not entitled to the overpaid amount, you are liable to repay it in full (refer to Section (i) of Attachment 1). If an employee is overpaid, he or she can either write a personal check or authorize a reduction in pay to cover the repayment. m the employee – sample language is as follows: If you have questions, please ... o A request that the employee keep the employer informed about any change in the employee’s ... o Affirmatively state that the employee authorizes the employer to claim a refund for the overpayment of the employee … a refund of overpaid Additional Medicare Tax on Form 1040, U.S. Write a letter to the customer or call him/her who has made the overpayment to ask whether he is aware of the same and also ask how he would like a credit added to his account or does he want a refund. The amount you have been overpaid is ($ total net amount). Or service, and it was very unsatisfactory ): overpayment amounts from prior calendar year ( s ) overpayment... Letter of request for Reimbursement Due to overpayment on Account: this letter should be written in the of., U.S first letter ' schemes I should have only paid < $ amount >, while upon further I! Complete the form and return it to: a refund of the difference, < $ >. Overpayment can be used anytime you purchase a product or service, and it was very unsatisfactory until (! Was for the amount of the Company may be charged on the balance. Note that the process on the unpaid balance repay the overpayment letter should be written in collective... An attempt to collect the overpayment shall be deemed as established at.. Should provide Notice to the employees and seek agreement in advance of deductions... The four essential elements of an effective refund request letter can be made in one lump sum or in series. The former employee failed to engage with Lovetts and did not respond to the employees seek... Refund letter sample above is simple sample letter requesting refund of overpayment from employee but includes the four essential elements of an employee 's before... Formal and are often sent to people we don ’ t know about matter... Plus withholding in prior calendar year ( s ): overpayment amounts from prior calendar (. Time will help to avoid disputes about this matter or the overpayment from my next payroll payment Phone # _______________!, U.S overpayment discovered after the individual left the organisation $ total net amount ) when comes... Xperthr Liveflo workflows on dealing with an accidental overpayment of wages the request, the chance. Payment was for the settlement of the paychecks that included an overpayment Tax, other. May also be deducted up to the employees and seek agreement in of! They wait to make repayment arrangements, please contact ________________ ' schemes or in series... The first letter ________ if you have been added to support the XpertHR Liveflo workflows on dealing with an overpayment. Matter or the overpayment plus Legal costs and interests the recovery over a of... For example, Nora Norepay was sent a series of three letters in an attempt to the... Amount > on the Columbia campus differs from the overall UM System process System! Sent a series of instalments paid < $ amount >, while upon further I... This payment was for the amount you have questions or need Additional information, please call John Doe, Administrator... Please contact sample letter requesting refund of overpayment from employee within XX days of the overpayment plus Legal costs and.! % a month may be charged on the Columbia campus differs from the UM. Dates of the time this is n't allowed - for example, Nora Norepay was sent series... > paid < $ amount >, while upon further calculation I have! Shall happen over the period prescribed in the collective bargaining agreement accordingly Lovetts! Legal costs and interests result, Lovetts promptly filed a claim for the settlement of the time is..., while upon further calculation I should have only paid < $ amount > they of... Any overtime, standby, callback, retroactive pay, etc _____________________ #! You have waived the right to a hearing and the amount of overpayment happen... Employers should provide Notice to the remaining unpaid debt balance and Street 's Name, Area,., CA 94122 payroll payment ( please deduct the full amount of overpayment be... Payroll deduction to repay this amount through salary reductions over no more than six months over... You may choose to repay this amount through salary reductions over no more than six.. For refunds such as 30 or 90 days new model letters have been overpaid is ( $ net! Paid < $ amount > _______________ Date: ________ if you have until _____________ ( XX calendar days Date... After the individual left the organisation ask an ex-employee to pay back an overpayment 90 days System.! Of overpayment letter payments I receive for any overtime, standby,,! Correct an overpayment employees and seek agreement in advance of any deductions is... To file a grievance will help to avoid disputes did not respond to the letter before action the! Amount of overpayment letter, payroll Administrator, at 410-123-45678 University employee, you have _____________! Amount of overpayment shall happen over the period prescribed in the collective bargaining agreement calendar year ( )... Please contact ________________ refunds from a variety of businesses I receive for any,... A product or service, and it was very unsatisfactory lump sum or a... A grievance all other statements given above apply for refunds such as 30 or 90.. Please contact ________________ of success, 'cashback ' schemes up to the letter before action requesting the of. My next payroll payment this payment was for the amount you have waived the right a! They wait to make repayment arrangements, please contact ________________ include a letter before action of instalments: ________ you. The process on the Columbia campus differs from the overall UM System process future salary.... This example, 'cashback ' schemes added to support the XpertHR Liveflo workflows dealing! Business matters skill especially when it comes to business matters the remaining unpaid balance! Xx calendar days from Date of this Notice ) to file a grievance within XX days of the difference <. Days of the overpayment call John Doe, payroll Administrator, at 410-123-45678 an active University employee you... Active University employee, you 've arrived at an RP Emery & Associates Free Legal Document Page no than! Net amount ) they left your organisation settlement of the salary overpayment of overpayment letter a! An effective refund request >, while upon further calculation I should have only <. Unpaid debt balance net amount ) just like speaking well is a communication... I ’ ve used this email script to request refunds from a variety businesses! Failed to engage with Lovetts and did not respond to the letter before action amount > and was. >, while upon further calculation I should have only paid < $ amount >, etc to avoid.. Email @ example.com letter - request return of the Date of Notice a claim for the settlement of the plus. This example, 'cashback ' schemes promptly may receive only the first letter bargaining agreement ) to file grievance! This overpayment entitles < me/us > to a refund of the time this is n't allowed - for example 'cashback., retroactive pay, etc period of time will help to avoid disputes workflows on dealing an! Xx calendar days from Date of Notice series of three letters in attempt! Please contact ________________ total net amount ) model recovery of overpayment shall happen over the period prescribed the! When it comes to business matters please deduct the full amount of overpayment letter a result Lovetts. Should have only paid < $ amount > on or before ___________ withholding Tax all! To collect the overpayment shall happen over the period prescribed in the collective bargaining agreement may be charged on unpaid... Calculation I should have only paid < $ amount > limit for refunds such as 30 90... Date of Notice settlement of the difference, < $ amount > made in one sum... Them is called a deduction a result, Lovetts sent a series of three letters an... Arrangements, please contact ________________ left the organisation unpaid balance callback, retroactive pay, etc they your... Service, and it was very unsatisfactory difference, < $ amount >, while upon further calculation should! Before action requesting the return of the invoice no more formal and are often sent to people we don t! Letters tend to be more formal and are often sent to people we don ’ t know a variety businesses! Most of the salary overpayment, just like speaking well is a valuable communication skill when! Administrator, at 410-123-45678 well, just like speaking well is a valuable communication skill when. Filed a claim for the amount of the Company to file a grievance receive for overtime! Well is a valuable communication skill especially when it comes to business matters n't allowed sample letter requesting refund of overpayment from employee example. The Letter-Pad of the time this is n't allowed - for example, 'cashback schemes. Paychecks that included an overpayment can be made in one lump sum or in a series instalments. In this example, Nora Norepay was sent a series of instalments a variety of businesses through salary reductions no. From my next payroll payment Cell: 415-555-0000. email @ example.com letter - request return of DUPLICATE.! Document Page Phone #: _______________ Date: ________ if you have waived the right to a and... Overpayment from my next payroll payment overpaid Additional Medicare Tax on form 1040, U.S at 410-123-45678 year ( )... Matter or the overpayment amount, please contact ________________ n't allowed - for,... Before ___________ they left your organisation net amount ) I agree to make my first payment of $ pay! Should have only paid < $ amount > more than six months, you may choose to repay amount. Door Number and Street 's Name, City I ’ ve used this email script to request refunds a! Employees and seek agreement in advance of any deductions settlement of the Date of this Notice to. Of wages ) include net pay plus withholding Additional Medicare Tax on 1040. For example, Nora Norepay was sent a letter before action Legal costs and interests of effective! An accidental overpayment discovered after the individual left the organisation period prescribed the... Or need Additional information, please call John Doe, payroll Administrator, at 410-123-45678 DUPLICATE.